DropYourFiles

Blog · October 26, 2026

How to email large video files.

“Can you just email it to me?” The file is 1.2 GB.

You can’t attach it, but you can still send it by email. Each of the big mail services puts a link in the message in place of the file, and each does it a little differently.

By Vitaly Kibenko

Service by service.

  • Gmail

    Attachments stop at 25 MB on a personal account. Attach something bigger and Gmail swaps it for a Google Drive link in the message. Check that your client can open that Drive file before you hit send.

  • Outlook.com

    Also 25 MB. For anything bigger, Outlook.com suggests sharing the file from OneDrive and sending that link.

  • Apple Mail with Mail Drop

    With iCloud on a Mac, iPhone or iPad, Mail Drop sends attachments up to 5 GB as a link. It expires after 30 days, and you can have up to 1 TB in Mail Drop at once.

  • Work email

    A company mail server sets its own limit, and it can be lower than any of these. Ask before you count on it.

A man in a yellow jacket at a laptop beside a camera on a tripod, in front of a glacier. The headline reads “One link from anywhere, to anyone.” and the line at the foot, “Sent from the glacier.”
Email carries the link, not the file. The film stays full size on the page it opens.

A file to download isn’t always what your client needs.

Every one of those gives your client a file. For a cut that still needs notes, that means downloading a gigabyte to watch it, then writing the notes in a reply with times that may or may not match.

With DropYourFiles the email carries a link to a page instead. The film plays right there, your client leaves notes on the exact second, and the file downloads after approval. You can have the link emailed to your client from DropYourFiles, under your studio’s name.

A client’s page opening on a cover photograph of a man walking across a glacier, titled Iceland launch, with buttons for Photos, Videos and Both at the bottom.
What your client opens from the email: a page with the films and photos on it, not an attachment. A sample project with invented names.

Questions.

What’s the largest video I can email?

25 MB as an attachment on Gmail and Outlook.com. Apple’s Mail Drop takes up to 5 GB as a link that lasts 30 days.

How do I email a video that is too large?

Send a link in place of the file. Gmail does it for you with Google Drive, Outlook.com with OneDrive, and Apple Mail with Mail Drop.

Will my client have to download it?

With an attachment or a cloud link, yes. With a DropYourFiles link, your client watches in the browser and downloads after approving.

Keep reading.

New here? See what DropYourFiles does, or compare the plans.

Sources

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