Blog · October 28, 2026

When your client keeps asking for revisions.

“Last one, promise. Can the logo come in a little earlier?” Round six. The quote said two.

Sort the request first: a fix you owe them, or a new idea. Do the fixes. For the new ideas, point back to the number of rounds you agreed and say what the next one costs, before you start it. Most endless revisions start with no number in writing. Notes that arrive one at a time make it worse, and so does someone new at the client who first sees the film in round four.

By Vitaly Kibenko

Which kind of change is it?

Something you missed
A note from an earlier round that didn’t get done, a typo in a title. That’s yours. Fix it without counting it.
A new idea
A different song, a shot nobody mentioned before, a new ending. That’s a change of direction, and it’s the next round.
A new person
Someone senior watched for the first time. Their notes are real, but they belong in one round with everyone else’s.

An editor at a desk on a red rug, seen from behind, with a control surface, speakers and coffee floating around the screen. The headline reads “Less guessing. More cutting.” — Notes on the frame and rounds on one link cut most of the guessing out of revisions.

What to say.

Keep it short and give your client a choice: “Happy to. That’s outside the two rounds in our quote, so it’s round three at [your rate]. Want me to go ahead, or keep this cut as the final?”

When notes keep trickling in: “Could you send everything for this round together by Thursday, including anyone else who needs a say? Then I’ll do the whole round at once.”

What your client sees, round by round.

On DropYourFiles a new cut goes up over the last one on the same link, and the film shows your client which round it is, with earlier rounds a tap away. Notes left on an earlier round stay with that round and are counted apart, so “3 open on v1” never mixes with the new cut’s notes. A finished note is crossed out, so your client can see what’s already been done.

When a new person needs a say, your client can tag them in a note by name and email. They read it and answer without making an account, inside the same round.

A film open on a client’s page with an Approve button under it and a column of notes, each marked v2 with its time and writer, one note crossed out with Reopen beside it, and a line at the bottom reading 2 notes on v1. — Round two’s notes, each marked v2. The finished one is crossed out, and the first round’s notes wait under 2 notes on v1. A sample project with invented names.

Next job, put it in the quote.

Say how many rounds, what counts as one, and what the next costs. How many revision rounds for a video has wording you can paste, and the videography contract template asks for notes in one batch per round.

Questions.

How do I politely say no to more revisions?

Don’t say no; give a choice. Name the rounds you agreed, say what the next one costs, and ask whether to go ahead or call this cut final.

How much should I charge for extra revisions?

Whatever covers your time, set before the job starts: a price per round or a day rate. The exact number matters less than your client having seen it in the quote.

Can my client see what changed between rounds?

Yes. Earlier rounds open from the film itself, and their notes stay with them.

Keep reading.

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